# Administrator - Independent Maternity Review > NHS job listing from Job Clerk for University Hospitals Sussex NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/administrator-independent-maternity-review/7cb69197-535b-41a3-bb49-e465a2a049a3 - **Markdown:** https://www.jobclerk.com/job/administrator-independent-maternity-review/7cb69197-535b-41a3-bb49-e465a2a049a3.md ## Summary - **Status:** Live - **Employer:** University Hospitals Sussex NHS Foundation Trust - **Location:** University Hospitals Sussex NHS Foundation Trust - **Workplace type:** onsite - **Profession:** Administrative and IT - **Grade:** Band 4 - **Salary:** £28,392 - £31,157 per annum - **Contract type:** Fixed term: 3 years (3 year FTC in line with IMR) - **Employment type:** Full time, Job share, Flexible working, 37.5 hours per week - **Closing date:** 2026-08-25T16:00:00.000Z - **Posted:** 2026-08-12T11:00:57.545Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/East_Sussex/Worthing_Hospital/University_Hospitals_Sussex_NHS_Foundation_Trust/Administrator/Administrator-v8219730 - **Application URL:** https://apps.trac.jobs/job-advert/8219730?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.uhsussex.nhs.uk ## Job Content ### Job overview This vacancy is advertised as a time-limited opportunity is expected to be undertaken on a secondment basis. Before applying, employees must discuss the opportunity with their current line manager to confirm whether they may be released from their substantive role if successful. Release to undertake a secondment is not an automatic entitlement and must be agreed by all relevant parties: the employee, their current line manager, and the recruiting line manager. University Hospitals Sussex is the subject of an important Independent Maternity Review (IMR), commissioned by the Department of Health on behalf of the Secretary of State. This is due to commence in October 2026 and is expected to last at least 3 years. The review will examine approximately 1,000 cases of stillbirths, neonatal deaths, maternal deaths, neonatal harm due to severe brain injury and severe maternal harm dating back to at least 2018 to understand what happened, reach conclusions on the care provided, provide answers for families and identify learning for the organisation and wider NHS. The review is, by its’ very nature, extremely sensitive and politically charged. The impact is expected to be significant for the families at the heart of the review, current and past staff and the wider organisation. In parallel, the Trust is the subject of an active police investigation – Operation Bramber. One team will support both programmes of work. ### Main duties of the job Team Management Help develop induction materials and set up processes for new members of the Team such as key contacts, IT logins, ESR and ID Provide diary management to members of the team ### Detailed job description and main responsibilities Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants. If you do not meet the sponsorship requirements, and you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application. Operational Management Monitor shared inboxes and direct enquiries to the appropriate team member or corporate team. Respond to phone calls to the contact centre, taking accurate notes of the ask, urgency, date and source of the request. Provide an administrative service to the regular team meetings and panel meetings – preparing agendas, papers and documenting actions rigorously. Maintain document libraries and shared folders, including SharePoint and NHSE procured information sharing systems needed to service the IMR and Police processes. Under the direction of the business manager, upload information to internal and shared electronic systems, including Egress, Holmes, Badgernet, and Microsoft Office. Set up, populate and check the database used to record, date, allocate and close requests for information and any escalations from the review team and the Police Contribute to review and iterative improvements in the Trust’s processes over the lifetime of the review and investigations Contribute to development and maintenance of the risks and issues logs and take ownership of mitigating relevant risks or issues. Work with the Quality Director, Quality Leads and the teams in Women and Children’s Services to ensure any information to be sent outside the organisation has been through a checking process for accuracy and completeness Work with communications and Digital to ensure induction documents and guides to Trust IT and Digital Systems are developed for the IMR Team. Support the Programme Manager to track down progress on actions in the delivery plan and flag where a deadline is at risk promptly. Liaise with Estates, Maintenance, Medical Electronics, and IT to resolve problems. Ensuring any repairs, servicing and maintenance requirements are reported to ensure broken equipment, fixtures, fittings, and medical devices are dealt with in a timely manner and appropriate documentation is completed. Reporting Under the direction of the business manager, extract statistics used for reports on behalf of the core team Under the direction of the business manager, help collate information for presentations and other documents using appropriate word processing systems in an efficient, accurate and timely manner Monitor compliance with agreed turn around times for submission of data and escalate risks of missing deadlines to the Business Manager and Quality Director. Finance and Procurement Under the direction of the Business Manager, process invoices raise purchase orders via the internal finance system. Comply with Trust policies and processes within any financial and legal constraints. Monitor and track orders, ensuring all documentation is completed accurately and updated regularly. Collaborate with finance and procurement colleagues to investigate and resolve issues as required. Assist with ordering and goods receipting, ensuring compliance with Trust policy, specifically: Completing all financial documentation correctly Including contract references on all correspondence Ensuring invoices are processed and paid accurately and on time Tracking orders and liaising with Procurement to resolve any issues Please add Job description ## Person Specification ### Skills **Essential** - Extensive and demonstrable knowledge and experience of the full range of administrative systems, IT software programmes to include all Microsoft application (word, excel, Teams, email, and spreadsheets). - Ability to work to deadlines - Effective communication skills - Excellent organisational skills ### Freedom to Act **Essential** - Works autonomously and follows standard procedures and practices ### Specific Requirements **Essential** - Knowledge and awareness of AF/I confidentiality issues relating to the Data Protection Act and Computer Misuse Ac ### Experience/ Qualifications **Essential** - NVQ Level 3 or Diploma or have equivalent experience demonstrated in a similar post. - GCSE English and Maths - RSA III Typing - Experience of working in the NHS in administration or clerical roles - Good skills in the use of Excel and developing monitoring systems. - Experience in delivering service improvement. - Knowledge of interpreting statical data and report writing - Knowledge of a range of work procedures and practices in relation to HR - Knowledge of a full range of administrative systems - Knowledge of medical terminology - Ability to independently assess situations and to identify necessary resources to solve problems. - Excellent problem-solving skills - Proven track record demonstrating ability to make timely and effective decisions. **Desirable** - Experience of working with MDT teams - ECDL qualification ### Equality Diversity & Inclusion **Essential** - Evidence of having undertaken own development to improve understanding of equalities issues - Evidence of having championed diversity in previous roles (as appropriate to role). ### People Management and Development **Essential** - Able to exercise own initiative when dealing with complex issues within own areas of competence and developing innovative solutions to problems. - Able to communicate at all levels ranging from administrative staff to medical staff and clinicians - Ability to maintain composure during times of extreme pressure. - Able to present complex information clearly to colleagues at all levels. - Ability to plan and organise the configuration of rotas. Able to plan, organise and formulate rotas. - Ability to develop standards for use within the directorate, guidance, policies, and procedures relating to the management of medical staff absence. - Experience of inter-organisational and inter-professional working and negotiating. ### Equality, Diversity, and Inclusion **Essential** - Demonstrate an understanding of the importance of EDI within a Healthcare setting **Desirable** - Able to communicate at all levels ranging from administrative staff to medical staff and clinicians ## Documents - [jd (pdf, 408.4kb)](https://www.healthjobsuk.com/documents?vdoc=10531319) - [all staff networks about us flyer (pdf, 304.4kb)](https://www.healthjobsuk.com/documents?edoc=2583) - [guide to completing an application form (pdf, 385.9kb)](https://www.healthjobsuk.com/documents?edoc=2915) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.