# Administrator, Children in Care > NHS job listing from Job Clerk for East Sussex Healthcare NHS Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/administrator-children-in-care/e630dc41-afe3-4ee2-b817-7b1ae5ecb224 - **Markdown:** https://www.jobclerk.com/job/administrator-children-in-care/e630dc41-afe3-4ee2-b817-7b1ae5ecb224.md ## Summary - **Status:** Live - **Employer:** East Sussex Healthcare NHS Trust - **Town:** St Leonards On Sea - **Region:** South East - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 3 - **Salary:** £25,760 - £27,476 per annum, pro rata - **Contract type:** Fixed term: 12 months (Maternity Cover) - **Employment type:** Part time - 15 hours per week - **Closing date:** 2026-06-19T23:59:00.000Z - **Posted:** 2026-06-05T09:01:05.242Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/East_Sussex/Eastbourne/East_Sussex_Healthcare_NHS_Trust//-v8045773 - **Application URL:** https://apps.trac.jobs/job-advert/8045773?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.esht.nhs.uk ## Job Content ### Job overview The Children in Care Administration Assistant provides essential administrative and secretarial support to a busy safeguarding team. The role involves managing communications, maintaining accurate patient records, coordinating appointments and reports, and supporting clinicians to ensure efficient, timely care for children in care ### Main duties of the job - Provide comprehensive administrative and secretarial support to the Children in Care team. - Manage incoming calls, emails and enquiries, ensuring timely responses. - Maintain accurate patient records on systems such as SystmOne and PAS. - Provide comprehensive administrative and secretarial support to the Children in Care team. - Manage incoming calls, emails and enquiries, ensuring timely responses. - Maintain accurate patient records on systems such as SystmOne and PAS. - Liaise with professionals, social workers and external organisations. - Support general office functions. ### Detailed job description and main responsibilities Please refer to the job description attached. If you have any questions about this position please do not hesitate to contact us. ## Job Details The Children in Care Administration Assistant provides essential administrative and secretarial support to a busy safeguarding team. The role involves managing communications, maintaining accurate patient records, coordinating appointments and reports, and supporting clinicians to ensure efficient, timely care for children in care ## Job Description Provide comprehensive administrative and secretarial support to the Children in Care team. Manage incoming calls, emails and enquiries, ensuring timely responses. Maintain accurate patient records on systems such as SystmOne and PAS. Provide comprehensive administrative and secretarial support to the Children in Care team. Manage incoming calls, emails and enquiries, ensuring timely responses. Maintain accurate patient records on systems such as SystmOne and PAS. Liaise with professionals, social workers and external organisations. Support general office functions. ## Responsibilities Please refer to the job description attached. If you have any questions about this position please do not hesitate to contact us. ## Person Specification ### Skills **Essential** - Good communication skills with the ability to communicate effectively at all levels - Professional telephone manner - Knowledge of Microsoft Office including Word, Excel and Outlook - Able to work as part of a team but also independently, with minimum supervision - Able to work on own initiative within guidelines ### Experience **Essential** - Evidence of previous administration or secretarial experience in a busy environment - Previous experience of record keeping and filing systems - Experience of organising and prioritising own workload, working in a busy environment, and meeting deadlines **Desirable** - Previous NHS Administration experience - Use of computerised record systems ### Qualifications **Essential** - Good General Education – GCSE /Level A-C including English and Maths or equivalent. - NVQ level 3 Business and Administration or equivalent level of knowledge and experience - RSA II text and word processing or equivalent level of knowledge and experience **Desirable** - Administration qualification – or willingness to undertake Courses endorsed by the Trust - ECDL or alternative IT qualification or equivalent level of knowledge and experience ## Documents - [jd (pdf, 68.4kb)](https://www.healthjobsuk.com/documents?vdoc=10334562) - [jhf (pdf, 872.3kb)](https://www.healthjobsuk.com/documents?vdoc=10351550) - [person specification cic (pdf, 36.1kb)](https://www.healthjobsuk.com/documents?vdoc=10334561) - [guidance for applicants - afc (pdf, 152.4kb)](https://www.healthjobsuk.com/documents?edoc=672) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.