# Administrator - Breast > NHS job listing from Job Clerk for Blackpool Teaching Hospitals NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/administrator-breast/c36e3628-bd57-48ed-80cb-b6f5d183f261 - **Markdown:** https://www.jobclerk.com/job/administrator-breast/c36e3628-bd57-48ed-80cb-b6f5d183f261.md ## Summary - **Status:** Live - **Employer:** Blackpool Teaching Hospitals NHS Foundation Trust - **Location:** Blackpool Victoria Hospital - **Workplace type:** onsite - **Profession:** Administrator - **Grade:** Band 2 - **Salary:** £25,272 per annum, pro rata - **Contract type:** Permanent - **Employment type:** Part time - 15 hours per week (Monday - Friday, Core Hours) - **Closing date:** 2026-09-09T22:59:00.000Z - **Posted:** 2026-08-26T11:10:40.721Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Lancashire/Blackpool/Blackpool_Teaching_Hospitals_NHS_Foundation_Trust/Breast/Breast-v8134733 - **Application URL:** https://apps.trac.jobs/job-advert/8134733?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.blackpoolteachinghospitals.nhs.uk ## Job Content ### Job overview The post holder will assist in providing an effective administrative service across all services in the building to support the clinical functions of the Trust. Collaborate with colleagues, service users, and stakeholders to offer efficient clerical support. There is no sponsorship for this role. Interviews are in Blackpool (face to face only). Please apply early as this vacancy may close early due to popularity. Provide a high-quality administration service to ensure the smooth operation of a diverse range of clinical services from various sites within a business unit. Flexibly work within the administration team to deliver a wide range of services to clinicians, team leaders, and clinical managers as appropriate. Offer a high-quality customer care first point of contact service via telephone, email, written correspondence, and face-to-face interactions. This may include delivering reception, patient admissions, and/or telephone helpline services, as well as supporting clinicians in coordinating their clinical workload. Competently use various computer systems for maintaining departmental/patient records, data, and statistics required by clinical services. Contribute to and influence the development of administration services by collaborating with colleagues and management to form a clear and coherent vision. Continuously review and evaluate administrative systems, procedures, and associated policies to facilitate improvements and advancements. ### Main duties of the job - Support clinical services with administrative tasks: data processing, typing, minute-taking, agenda preparation, filing, photocopying, scanning. - Serve as non-clinical contact for patients and visitors, manage inquiries and concerns, and refer them to relevant staff. - Handle unexpected events at the site/front office. - Triage calls, respond or forward messages based on urgency. - Retrieve and forward telephone messages from staff. - Manage mail collection and distribution promptly. - Ensure the smooth function of the site, set up rooms for various uses. - Book, cancel, and rebook appointments for clinical services, update patient details. - Schedule appointments in clinician diaries. - Prepare clinical documentation, liaise with various departments for patient information, maintain records. - Participate in annual archiving of clinical records, aid transition to digital storage. - Manage data from IT systems, liaise for service efficiency. - Perform specific administrative tasks using senior administrator processes. - Collect and distribute informational materials for clinical teams. - Manage own workload, support colleagues, prioritize tasks, seek guidance when necessary. - Train and assist new staff, participate in policy reviews and implementation. ### Detailed job description and main responsibilities Please ensure that you have read the attached Job Description and Person Specification before submitting your application. ### Applicant requirements The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. ## Person Specification ### Skills **Essential** - Proven time management skills - Excellent organisational and communication skills - Effective team member - Efficient and Enthusiastic - Ability to respond to changes in service / adaptable / open to change - Flexible approach to the post - Excellent interpersonal skills - Ability to communicate at all levels. - Ability to learn new tasks, procedures or terminology ### Qualifcation **Essential** - NVQ level 2 business administration or Amspar Diploma - 5 GCSE’s A-C - RSA II or equivalent typing qualification **Desirable** - ECDL or IT qualification ### Knowledge and Experiance **Essential** - Previous experience working in admin type role. - Previous experience working within a hospital setting - Previous experience of working within the NHS - Knowledge of Hospital Information System PAS/Solus. - Knowledge of case note locations. **Desirable** - Knowledge of Microsoft Office Programmes ## Documents - [jd (pdf, 472.6kb)](https://www.healthjobsuk.com/documents?vdoc=10432584) - [ps (pdf, 448.6kb)](https://www.healthjobsuk.com/documents?vdoc=10432586) - [conditions of service (pdf, 248.8kb)](https://www.healthjobsuk.com/documents?vdoc=10432582) - [application guide booklet (pdf, 511.1kb)](https://www.healthjobsuk.com/documents?edoc=2617) - [guidance on pre-employment checks (pdf, 64.2kb)](https://www.healthjobsuk.com/documents?edoc=447) - [statement on recruitment of ex-offenders (pdf, 43.2kb)](https://www.healthjobsuk.com/documents?edoc=448) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.