# Administrative Officer > NHS job listing from Job Clerk for Manchester University NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/administrative-officer/0613e03e-4ee2-468b-9beb-5a7ace7f2f28 - **Markdown:** https://www.jobclerk.com/job/administrative-officer/0613e03e-4ee2-468b-9beb-5a7ace7f2f28.md ## Summary - **Status:** Live - **Employer:** Manchester University NHS Foundation Trust - **Town:** Manchester - **Region:** North West - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 3 - **Salary:** £25,760 - £27,476 per annum, pro rata - **Contract type:** Permanent - **Employment type:** Full time - 37.5 hours per week - **Closing date:** 2026-06-11T23:59:00.000Z - **Posted:** 2026-05-28T16:01:10.633Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Manchester/Manchester/Manchester_University_NHS_Foundation_Trust/Cellular_Pathology/Cellular_Pathology-v8043924 - **Application URL:** https://apps.trac.jobs/job-advert/8043924?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.mft.nhs.uk ## Job Content ### Job overview Provide a comprehensive administrative service to one or more Consultants, their Medical Team, Consultant Biomedical Scientists and Senior Management Team, this includes but is not limited  to dealing with incoming and outgoing correspondence, administering multidisciplinary meetings, and uploading and downloading reports. Responsible for supporting the tracking of patients within Histopathology and/or Cytology, identifying long waiting patients and progressing these to ensure all national and local targets are met and Key Performance Indicators (KPIs) are met. Collect and record a wide range of data and will work collaboratively with clinical teams, to ensure patients are progressed in a timely manner. Utilising the Trust IT systems to access data and external systems, including Hive, as well as other identified data platforms, to record all information on patient tracking. Identify best practice and develop working practice for the Consultant and Senior Management Team, to deliver an efficient and effective administration service. Prioritise and organise their workload with the Team Leader and/or Administration Manager to ensure that an efficient and effective service is provided. Act as first point of contact for all forms of communication for the Consultant and their team. ### Main duties of the job - To be provide support for preparation of both weekly and daily Multi-Disciplinary Team Meetings, ensuring that all meeting documentation is available at the time of discussion,  along with the obtaining of images and slides as and when required from both internal and external sources and in a timely manner. - Exercise acquired knowledge and independent judgement to deal with enquiries. - Schedule meetings and appointments as directed by Consultant staff and/or Senior Management Team. - Arrange departmental and Consultant meetings, type agendas and be responsible for accurate minute taking.  Circulate and distribute documents to staff as necessary. - Ensure all travel arrangements are in place for meetings/courses/conferences for Consultants/CBMS staff. - Prepare and distribute material needed for courses, seminars/ conferences, and meetings for educational purposes. - Process study/professional, annual leave and additional activity requests ensuring all expenses and additional payments are reimbursed to consultant medical and technical staff. ### Detailed job description and main responsibilities To find out more about the key responsibilities and the specific skills and experience you’ll need for this role, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading. Explore ‘Inside MFT – Your Candidate Place’ To help you feel confident, prepared and fully informed before you apply, we invite you to explore Inside MFT – Your Candidate Place.  This welcoming one‑stop hub gives you a real sense of who we are — what we stand for, how we reward and support you, and the many ways we care for you as you care for others.  You’ll also find practical hints and tips for submitting a great application, along with the essential information you need to know before you apply. To access ‘Inside MFT – Your Candidate Place, simply click on the relevant PDF document under the ‘Supporting Documents’ section and once opened, you can where either scan QR code or click on the link provided. Closing vacancy listings early We welcome applications from a wide range of backgrounds and experiences. To help us manage applications fairly and give each one the time it deserves, our adverts may close early if we receive a high level of interest. Early applications are therefore encouraged. Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below. Use of Artificial Intelligence (AI) in your application Here at Manchester University NHS Foundation Trust, we’re proud to be ALL HERE FOR YOU—for our patients, our communities, and each other. As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your application—especially personal statements and responses to role-specific questions—is written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone. Thank you for helping us uphold the values that make our Trust a place where people belong, grow, and thrive. We look forward to receiving your application. ## Job Details Provide a comprehensive administrative service to one or more Consultants, their Medical Team, Consultant Biomedical Scientists and Senior Management Team, this includes but is not limited to dealing with incoming and outgoing correspondence, administering multidisciplinary meetings, and uploading and downloading reports. Responsible for supporting the tracking of patients within Histopathology and/or Cytology, identifying long waiting patients and progressing these to ensure all national and local targets are met and Key Performance Indicators (KPIs) are met. Collect and record a wide range of data and will work collaboratively with clinical teams, to ensure patients are progressed in a timely manner. Utilising the Trust IT systems to access data and external systems, including Hive, as well as other identified data platforms, to record all information on patient tracking. Identify best practice and develop working practice for the Consultant and Senior Management Team, to deliver an efficient and effective administration service. Prioritise and organise their workload with the Team Leader and/or Administration Manager to ensure that an efficient and effective service is provided. Act as first point of contact for all forms of communication for the Consultant and their team. ## Job Description To be provide support for preparation of both weekly and daily Multi-Disciplinary Team Meetings, ensuring that all meeting documentation is available at the time of discussion, along with the obtaining of images and slides as and when required from both internal and external sources and in a timely manner. - Exercise acquired knowledge and independent judgement to deal with enquiries. - Schedule meetings and appointments as directed by Consultant staff and/or Senior Management Team. - Arrange departmental and Consultant meetings, type agendas and be responsible for accurate minute taking. Circulate and distribute documents to staff as necessary. - Ensure all travel arrangements are in place for meetings/courses/conferences for Consultants/CBMS staff. - Prepare and distribute material needed for courses, seminars/ conferences, and meetings for educational purposes. - Process study/professional, annual leave and additional activity requests ensuring all expenses and additional payments are reimbursed to consultant medical and technical staff. ## Responsibilities To find out more about the key responsibilities and the specific skills and experience you’ll need for this role, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading. Explore ‘Inside MFT – Your Candidate Place’ To help you feel confident, prepared and fully informed before you apply, we invite you to explore Inside MFT – Your Candidate Place. This welcoming one‑stop hub gives you a real sense of who we are — what we stand for, how we reward and support you, and the many ways we care for you as you care for others. You’ll also find practical hints and tips for submitting a great application, along with the essential information you need to know before you apply. To access ‘Inside MFT – Your Candidate Place, simply click on the relevant PDF document under the ‘Supporting Documents’ section and once opened, you can where either scan QR code or click on the link provided. Closing vacancy listings early We welcome applications from a wide range of backgrounds and experiences. To help us manage applications fairly and give each one the time it deserves, our adverts may close early if we receive a high level of interest. Early applications are therefore encouraged. Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below. Use of Artificial Intelligence (AI) in your application Here at Manchester University NHS Foundation Trust, we’re proud to be ALL HERE FOR YOU—for our patients, our communities, and each other. As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your application—especially personal statements and responses to role-specific questions—is written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone. Thank you for helping us uphold the values that make our Trust a place where people belong, grow, and thrive. We look forward to receiving your application. ## Person Specification ### Skills **Essential** - Good interpersonal skills - Ability to work on own initiative - Ability to prioritise workload and to adapt effectively to changing priorities - Ability to work alone and as part of a team - Ability to deal with queries ### Knowledge **Essential** - Knowledge and experience of administrative procedures - Proficiency in Microsoft Office Word, Excel, Access, and PowerPoint - Understand the need for confidentiality - An understanding of medical terminology **Desirable** - Experience of using digital dictation - Experience of taking and typing minutes and action plans ### Attributes **Essential** - Demonstrate a sensitive and caring approach to role - Demonstrates reliability, motivation and commitment - Conscientious - Willingness to contribute to the department - Proactive and flexible attitude - he post holder must demonstrate The post holder must demonstrate a positive commitment to uphold the diversity and equality policies of the Trust ### Qualifications **Essential** - Knowledge and training to Vocational Level 3 or equivalent - Willingness to undergo further training and development **Desirable** - Shorthand qualification AMSPA qualification RSA III in typing ### Training and Experience **Essential** - Experience of typing - Experience of developing and maintaining admin systems ## Documents - [job description (pdf, 243.6kb)](https://www.healthjobsuk.com/documents?vdoc=10332603) - [person specification (pdf, 75.4kb)](https://www.healthjobsuk.com/documents?vdoc=10332604) - [functional requirements (pdf, 351.0kb)](https://www.healthjobsuk.com/documents?vdoc=10332605) - [inside mft – your candidate place (pdf, 306.4kb)](https://www.healthjobsuk.com/documents?edoc=2890) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.