# Administrative Co-ordinator > NHS job listing from Job Clerk for Leeds Teaching Hospitals NHS Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/administrative-co-ordinator/46c1dd7d-729d-4c41-8e7e-c13f1c8fb591 - **Markdown:** https://www.jobclerk.com/job/administrative-co-ordinator/46c1dd7d-729d-4c41-8e7e-c13f1c8fb591.md ## Summary - **Status:** Live - **Employer:** Leeds Teaching Hospitals NHS Trust - **Location:** St James's University Hospital - **Workplace type:** onsite - **Profession:** Administrative coordinator - **Grade:** Band 3 - **Salary:** £25760.00 to £27476.00 - **Contract type:** Permanent - **Employment type:** Full-time - **Closing date:** 2026-10-02T23:59:00.000Z - **Posted:** 2026-09-18T16:19:15.629Z - **Source information URL:** https://www.jobs.nhs.uk/candidate/jobadvert/C9298-26-0981 - **Application URL:** https://vacancies.leedsteachinghospitals.jobs/Job/JobDetail?jobid=2163&source=JobtrainNHSJobs - **Employer website:** https://www.leedsth.nhs.uk ## Job Content ### Job summary We are looking for an enthusiastic individual to join the team within the Haematological Malignancy Diagnostic Service (HMDS) in Leeds. Working within the HMDS department within the oncology CSU, you will be responsible for providing admin support. You will be joining a small, friendly admin team and will also work with scientists and other laboratory staff. Previous experience as a medical secretary is desirable (but not essential). ### Main duties of the job HMDS provides a specialist service for the diagnosis of blood cancers and is part of the central laboratory for the Yorkshire and North East Genomic Laboratory Hub. The laboratory is the largest of its type in the United Kingdom with a high throughput of specimens including peripheral blood, bone marrow and tissue biopsies. The department also has a strong research programme and there will also be opportunity to be involved in projects related to research and clinical trials. This post provides the opportunity to join this successful team at the forefront of diagnostic services. ### About us The Leeds Teaching Hospitals NHS Trust is committed to delivering the highest quality and safest treatment and care to every patient, every time. Our vision is to provide the highest quality specialist and integrated care. We will do this through delivery of our multi-year goals and strategic priorities, which you can read about on this page. Central to it all is The Leeds Way our values and behaviours that are at the heart of everything we do. ### Details - Date posted: 18 September 2026 - Pay scheme: Agenda for change - Band: Band 3 - Salary: £25,760 to £27,476 a year - Contract: Permanent - Working pattern: Full-time - Reference number: 002160 - Job locations: St James’s University Hospital, Leeds, West Yorkshire, LS9 7TF, United Kingdom ### Job responsibilities For questions about this job, contact: Name: Dharmesh Mistry Position: Lab Manager Email: dharmesh.mistry@nhs.net Phone number: 01132068838 Shortlisting Date: 6th October 2026 Interview Date: 14th October 2026 What you will bring to the role The successful applicant will be required to undertake administrative duties. The role will include patient data entry, data transfer, handling of email and telephone enquiries and other ad hoc secretarial duties as required. Skills expected from the successful candidate include a strong attention to detail, the ability working under pressure to meet deadlines, accurate data entry, able to work independently. About Leeds Teaching Hospital NHS Trust Our Trust values The Leeds Way is working together to support each other and deliver the best possible care to patients. We are…. Responsible Open and Honest One Team Kind Our Trust priorities Our purpose: Excellent, safe and sustainable care for every patient every time Our priorities: People Improvement and Innovation Partnerships Outcomes To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here. We reserve the right to close this advert early if we receive a high number of suitable applications. ## Person Specification ### Experience **Essential** - Experience or ability to provide a comprehensive administrative/secretarial service for the department. - Experience or ability in organising and prioritising workload based on the needs of the service. - Experience or ability in setting up, maintaining and monitoring office systems and processes. - Experience or ability in using and updating databases, producing reports and statistics for the team and wider distribution. - Experience or ability in diary management, organising meetings and appointments, and arranging travel and accommodation. ### Knowledge and Compliance **Essential** - Understanding of the key features of the role and the imperative need for confidentiality and discretion at all times. - Ability to comply at all times with the Leeds Teaching Hospitals NHS Trust Infection Control policies, in particular by practising Universal Infection Control Precautions. - Ability to comply with Leeds Teaching Hospitals NHS Trust policies, including Health and Safety policies, agreed security and safer working procedures, and the Trust Incident Reporting system. - Commitment to equality of employment and to delivering services in ways that meet the individual needs of patients and their families. ### Qualifications and Training **Essential** - The jobholder must take responsibility in agreement with his/her line manager for his/her own personal development by ensuring that Continuous Professional Development remains a priority. - The jobholder will undertake all mandatory training required for the role. ### Personal Qualities and Values **Essential** - A positive and professional attitude with a willingness to help colleagues. - Self motivated and the ability to be flexible with regard to working practices, workload and working hours. - Willing to promote and embrace evidence based change. - Commitment to delivering a high quality secretarial and administrative service to support the work of the team/department. - Continually maintaining and improving the quality of service. - Commitment to working in a team situation. - Commitment to encouraging a positive working environment. - Commitment to own development. - Ability to adapt to the many changes in working practice in a rapidly developing speciality. - Ability to respond immediately to the unpredictable nature of workload. ### Administrative and Technical Skills **Essential** - Ability to undertake filing, typing, photocopying, faxing, distributing information and use of internal and external email. - Ability to maintain stock levels of stationery and other items and support section leads with the ordering and maintaining of stock required in the laboratory. - Ability to produce standard letters to members of staff, following appropriate authorisation from line managers. - Ability to maintain office equipment, reporting faults and escalating problems appropriately. - Ability to organise conferences, study days and other events, including liaising with speakers, booking venues and equipment, placing advertisements and maintaining relevant databases. - Ability to attend meetings, take minutes and complete appropriate follow-up actions. ### Communication and Interpersonal Skills **Essential** - Ability to communicate sensitively and effectively with a wide range of people including patients, families, medical staff and the wider multi-disciplinary team. - Ability to communicate with staff at all levels in the Trust and with outside agencies, on the telephone, by letter/email and in person, in a professional and competent manner. - Ability to respond to written and telephone enquiries in a polite and helpful manner, prioritising messages and distributing appropriately to ensure necessary action/response. - Ability to establish, maintain and respect good working relationships and communication networks with internal and external organisations, institutions and individuals. - Ability to represent themselves and the service in a professional, courteous and respectful manner at all times. ### Other Requirements and Working Conditions **Essential** - Requirement to work flexibly when the need and workload arises. - Requirement for intense concentration within the working period (daily). - Ability to deal with patients/colleagues in emotive situations, such as appointment, waiting list and operating dates. - Ability to manage prolonged periods of concentration, for example transcribing complex medical information, producing complex reports/powerpoint presentations and waiting list management, while subject to frequent interruption. - Ability to deal with sensitive issues, e.g. bereavement and distressed/anxious patients and their families. - Requirement to have face-to-face meetings with patients and their families (weekly or more frequent). ## Documents - [job description (DOC, KB)](https://vacancies.leedsteachinghospitals.jobs/Job/GetJobAdvertDocument?Id=3857&JobId=2163) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - 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