# Administrative Assistant > NHS job listing from Job Clerk for York and Scarborough Teaching Hospitals NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/administrative-assistant/7fef821c-8681-4d89-a19e-ebe671a2a84f - **Markdown:** https://www.jobclerk.com/job/administrative-assistant/7fef821c-8681-4d89-a19e-ebe671a2a84f.md ## Summary - **Status:** Live - **Employer:** York and Scarborough Teaching Hospitals NHS Foundation Trust - **Town:** York - **Region:** North East and Yorkshire - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 3 - **Salary:** £25,760 - £27,476 pro rata/per annum - **Contract type:** Permanent - **Employment type:** Full time, Part time, 37.5 hours per week (To be worked over 5 days. Up to 37.5 hours per week.) - **Closing date:** 2026-07-01T23:59:00.000Z - **Posted:** 2026-06-17T14:33:23.537Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/North_Yorkshire/Malton/York_Scarborough_Teaching_Hospitals_NHS_Foundation_Trust/Administration/Administration-v8076268 - **Application URL:** https://apps.trac.jobs/job-advert/8076268?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.yorkhospitals.nhs.uk ## Job Content ### Job overview We have a fantastic opportunity at  Malton Hospital Outpatients/Medical Records Department for a Band 3 Administrative Assistant. This post is centered on the Outpatients activity within the department, managing room bookings, uploading referrals, booking appointments, dealing with clinic cancellations and preparing Medical Records for clinics. This post is essential to the effective running of the department. You will need excellent communication and organisational skills, and be willing to learn and develop new skills.  You will need to be able to demonstrate the ability to work independently, and be willing to be adaptable and flexible to meet the needs of this very busy department. We are looking for a colleague who is positive, approachable, friendly, and able to work as part of a team, but also shows initiative and has a flexible and patient centred approach. ### Main duties of the job - Knowledge/awareness of confidential information and record keeping. - Providing administrative support for the team. - Dealing with enquiries from other healthcare professionals and patients via email / phone / in person. - General administration to support the smooth running of the service. - To use the Trust's CPD (Core Patient Database) system and other data bases for which full training will be provided. ### Detailed job description and main responsibilities A full description of the role is available in the attachment: job description. If you are an internal candidate and would like your application considered for secondment, please make sure you have the permission of your current line manager before applying. Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity. Working for the Trust Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence. Our values play into our ambition to develop a more diverse workforce, truly representative of our communities.  We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds.  If there is anything we can do to make our application process more accessible to you, please contact: \[email protected\]. As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment.  It may not be suitable for every role, but we will try and be supportive where we can.  We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have. Armed Forces Friendly Employer We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers.  This means that we have made a statement of intent to support all Defence personnel, including with applications for employment. ## Job Details We have a fantastic opportunity at Malton Hospital Outpatients/Medical Records Department for a Band 3 Administrative Assistant. This post is centered on the Outpatients activity within the department, managing room bookings, uploading referrals, booking appointments, dealing with clinic cancellations and preparing Medical Records for clinics. This post is essential to the effective running of the department. You will need excellent communication and organisational skills, and be willing to learn and develop new skills. You will need to be able to demonstrate the ability to work independently, and be willing to be adaptable and flexible to meet the needs of this very busy department. We are looking for a colleague who is positive, approachable, friendly, and able to work as part of a team, but also shows initiative and has a flexible and patient centred approach. ## Job Description Knowledge/awareness of confidential information and record keeping. Providing administrative support for the team. Dealing with enquiries from other healthcare professionals and patients via email / phone / in person. General administration to support the smooth running of the service. To use the Trust's CPD (Core Patient Database) system and other data bases for which full training will be provided. ## Responsibilities A full description of the role is available in the attachment: job description. If you are an internal candidate and would like your application considered for secondment, please make sure you have the permission of your current line manager before applying. Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity. Working for the Trust Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence. Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: \[email protected\]. As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have. Armed Forces Friendly Employer We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment. ## Person Specification ### Skills **Essential** - Able to organise and prioritise own workload - Good communication skills on the telephone and face-to-face - Excellent interpersonal skills - Able to function effectively as part of a team - Attention to detail/ability to record accurate data ### personal attributes **Essential** - Self disciplined/motivated to function independently - Methodical and highly organised - Willingness to work flexibly in an environment with changing demands and priorities ### Knowledge, Training & Experience **Essential** - Educated to GCSE Level or equivalent. Maths and English at C or above – or equivalent qualification/demonstrable experience. - Previous clerical experience and knowledge equivalent to NVQ 3 Level - Experience of working with Microsoft packages - Understanding a range of work procedures and processes **Desirable** - Previous Office/Administrative experience in an NHS environment - Experience of dealing with confidential information or using patient administrative systems - Experience of processing Outpatient appointments - Experience of working in a receptionist capacity - Experience of numerical filing sequences or working within a medical records environment ## Documents - [admin assistant (pdf, 240.6kb)](https://www.healthjobsuk.com/documents?vdoc=10368065) - [guidance for applicants (pdf, 798.8kb)](https://www.healthjobsuk.com/documents?edoc=927) - [relocation offer information (pdf, 134.7kb)](https://www.healthjobsuk.com/documents?edoc=2746) - [trust strategy 2025-2030 towards excellence (pdf, 4.4mb)](https://www.healthjobsuk.com/documents?edoc=925) - [recruitment guide to reasonable adjustments (pdf, 232.6kb)](https://www.healthjobsuk.com/documents?vdoc=10368066) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.