# Administrative Assistant – Specialty Training > NHS job listing from Job Clerk for Health Education and Improvement Wales. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/administrative-assistant-specialty-training/59c9234c-f65b-48df-bc25-8fd94a2f89f7 - **Markdown:** https://www.jobclerk.com/job/administrative-assistant-specialty-training/59c9234c-f65b-48df-bc25-8fd94a2f89f7.md ## Summary - **Status:** Live - **Employer:** Health Education and Improvement Wales - **Location:** Tŷ Dysgu - **Workplace type:** onsite - **Profession:** Administrative assistant - **Grade:** Band 3 - **Salary:** £26,813 - £27,890 per annum - **Contract type:** 12 months (Secondment for 12 months - to cover a secondment) - **Employment type:** Full time, Flexible working, 37.5 hours per week (An agile working model to allow flexibility between home and office-based working. A base minimum of 2-3 office days per week.) - **Closing date:** 2026-09-10T23:59:00.000Z - **Posted:** 2026-09-04T09:44:46.476Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Cardiff/Cardiff/Health_Education_Improvement_Wales/Specialty_Training/Specialty_Training-v8249440 - **Application URL:** https://apps.trac.jobs/job-advert/8249440?ShowJobAdvert=&feedid=9002 - **Employer website:** https://heiw.nhs.wales/ ## Job Content ### Job overview This post is a fixed term/secondment for 12 months due to secondment cover. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post. An exciting opportunity has arisen for an Administrative Assistant to join HEIW’s Specialty Training Team within the Medicine Directorate which is a busy and friendly team that will suit an organised person with a great eye for detail and plenty of team spirit. Ideally, the postholder will have previous experience of working in an administrative/office role, complemented with high-quality administrative and IT skills and the ability to communicate effectively with others. Also important are enthusiasm, flexibility, and a willingness to work together as part of a high-performing team. Training and development will be provided to enable you to reach your full potential. The Specialty Training team is responsible for supporting with the planning, delivery, and management of a wide variety of training programmes across the 10 Specialty Schools in Wales, providing advice and guidance to doctors in training, training leads and other key stakeholders. ### Main duties of the job Main duties of the role would include providing a range of administrative support across the department which could include helping to plan and organise a range of events and meetings. The post holder will be responsible for providing key information with a variety of internal and external stakeholders. In addition, you will be responsible for supporting the team to ensure that local and national deadlines are met and for ensuring that all trainee information is accurately recorded and maintained on the training database. You may also be required to assist the School Manager with raising purchase orders, receipting of invoices for goods and services, chasing invoices and maintaining accurate financial records/systems. The post holder may sometimes be asked to support with other administrative duties across the wider department therefore the successful candidate will be expected to adopt a flexible approach when the needs of the service require. The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply. ### Detailed job description and main responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac. ### Applicant requirements Welsh language skills are desirable ## Person Specification ### Skills **Essential** - Good organisational skills. - Good written and verbal communications skills - Ability to work as part of a team and independently **Desirable** - Ability to problem-solve - Welsh Speaker (Level 1) ### Experience **Essential** - Experience of working in an administrative role - Experience of entering and maintaining accurate data systems - Experience of working to strict deadlines - Familiar and competent with Microsoft IT packages, especially Word, Excel, and PowerPoint **Desirable** - Demonstrable experience of following administrative systems and procedures making improvements where necessary - Experience of minute taking ### Qualifications **Essential** - NVQ level 4 Diploma in Business Administration or equivalent experience - Evidence of recent Personal and Professional Development ## Documents - [llyfryn heiw (pdf, 1.5mb)](https://www.healthjobsuk.com/documents?edoc=3002) - [heiw brochure (pdf, 1.6mb)](https://www.healthjobsuk.com/documents?edoc=3001) - [jdps english (docx, 83.8kb)](https://www.healthjobsuk.com/documents?vdoc=10589089) - [sdmp cymraeg (docx, 82.9kb)](https://www.healthjobsuk.com/documents?vdoc=10589090) - [privacy notice (pdf, 404.2kb)](https://www.healthjobsuk.com/documents?edoc=2352) - [oh form - ig ffurflen (docx, 102.8kb)](https://www.healthjobsuk.com/documents?vdoc=10589091) - [guidance notes for applicants (pdf, 322.5kb)](https://www.healthjobsuk.com/documents?edoc=2847) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.