# Administrative Assistant (Band3) > NHS job listing from Job Clerk for Southern Health and Social Care Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/administrative-assistant-band3/1ec7b86d-e16c-4c63-a8d2-e8830e6d7ca9 - **Markdown:** https://www.jobclerk.com/job/administrative-assistant-band3/1ec7b86d-e16c-4c63-a8d2-e8830e6d7ca9.md ## Summary - **Status:** Live - **Employer:** Southern Health and Social Care Trust - **Location:** Lurgan Hosp-Lurgan H&SSC - **Workplace type:** onsite - **Profession:** Administrative and IT - **Grade:** Band 3 - **Salary:** £24,937 - £26,598 - **Contract type:** Temporary - **Closing date:** 2026-08-27T15:00:00.000Z - **Posted:** 2026-08-20T22:03:44.992Z - **Source information URL:** https://jobs.hscni.net/Job/48796/shsctadministrative-assistant-band3 - **Application URL:** https://jobs-app.hscni.net/sap/bc/webdynpro/sap/hrrcf_a_posting_apply?PARAM=cG9zdF9pbnN0X2d1aWQ9MDA1MDU2OTM0QTU1MUZFMUE3OTJGNjA2RTdDMTM3QzMmY2FuZF90eXBlPWU%3d - **Employer website:** https://southerntrust.hscni.net ## Job Content ### Job details - Branch: Lurgan Hospital (SHSCT) - Location: Lurgan Hosp-Lurgan H&SSC - Directorate: Adult Community and Acute Services - Salary: Band 3 (£24,937 - £26,598) - Contract Type: Temporary - Opening Date: 20/08/26 - Closes: Thu, 27 August 2026 @ 4:00 PM - Interview Dates: TBC ### Notes If you are submitting a manual application, please post it to: Recruitment Shared Services, Rosewood Villa, Longstone Hospital Site, 73 Loughgall Road, Armagh, BT61 7PR. Applications received after the advertised closing date/time cannot be considered, so please allow enough time for postage. A waiting list may be created for similar posts that may arise while the waiting list is live, this may include temporary or part-time posts. This will be managed in line with the updated HSC waiting list principles effective from 1 April 2026 Where a part-time waiting list is required, one part-time waiting list will be created- regardless of any specific hours advertised, this waiting list will cover all future vacancies where part-time posts arise. A part-time post is defined as any post that has less than 37.5 hours per week Please remember to save or print a copy of the job description before submitting your application, as it will not be accessible afterwards. Flexible Working We welcome flexible working requests from day one. All HSC organisations offer a range of flexible working options. The options available for this post will depend on the requirements of the role. Find out more about flexible working options on our website. ### JOB DESCRIPTION JOB TITLE Administrative Assistant ### BAND 3 DIRECTORATE Adult Community Services INITIAL LOCATION Lurgan Health & Social Services Centre REPORTS TO Administrative Manager ACCOUNTABLE TO Improvement Manager ### JOB SUMMARY The post holder will provide efficient and effective administrative support service to Clinical staff and their teams within the Specialist Primary Care Services. ### KEY DUTIES / RESPONSIBILITIES Operational Delivery Provide an administrative support service to Clinical staff and other team members. Deal with telephone and face to face enquiries from staff, other professionals, patients and relatives providing information and directing and prioritising queries as appropriate and taking any necessary action. Typing reports and documents as directed by Clinical staff. Maintain an effective electronic and manual filing system and ensure filing is kept up to date on a regular basis. Establish, maintain and develop close working relationships with managers and staff at all levels throughout the Trust and to interact effectively with members of the public as required Book and arrange appointments and interpreters as required. Record discharge files in accordance with Trust Policy and arrange transportation to Closed File Store. Arrange retrieval of files from Closed File Stores when required. Prioritise workload in accordance with expected outcomes. Undertake any other ad hoc administrative duties. Provide cover for other administrative staff as required. Information Management Assist and support in the collation of information on a regular and ad hoc basis; producing tables and presentation of information using a range of online products including excel and powerpoint that may be required. Ensure that all systems used both manual and computerised are maintained accurately at all times. Input information on Encompass ensuring all patient details are correct. Maintain Clinical staff schedules on Encompass. Implement Partial Booking processes and management of Waiting Lists on Encompass. Setting up ad hoc clinics / cancelling clinics on Encompass as required. ### GENERAL REQUIREMENTS ### The post holder will be required to Ensure the Trust’s policy on equality of opportunity is promoted through his/her own actions and those of any staff for whom he/she has responsibility. Co-operate fully with the implementation of the Trust's Health and Safety arrangements, reporting any accidents/incidents/equipment defects to his/her manager, and maintaining a clean, uncluttered and safe environment for patients/clients, members of the public and staff. ### Adhere at all times to all Trust policies/codes of conduct, including for example Smoke Free policy IT Security Policy and Code of Conduct standards of attendance, appearance and behaviour Contribute to ensuring the highest standards of environmental cleanliness within your designated area of work. Co-operate fully with regard to Trust policies and procedures relating to infection prevention and control. All employees of the Trust are legally responsible for all records held, created or used as part of their business within the Trust including patients/clients, corporate and administrative records whether paper-based or electronic and also including emails. All such records are public records and are accessible to the general public, with limited exceptions, under the Freedom of Information Act 2000 the Environmental Information Regulations 2004, the General Data Protection Regulations (GDPR) and the Data Protection Act 2018. Employees are required to be conversant with the \[org name\] policy and procedures on records management and to seek advice if in doubt. Take responsibility for his/her own ongoing learning and development, in order to maximise his/her potential and continue to meet the demands of the post. Represent the Trust’s commitment to providing the highest possible standard of service to patients/clients and members of the public, by treating all those with whom he/she comes into contact in the course of work, in a pleasant, courteous and respectful manner. This Job Description will be subject to review in the light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time. It is a standard condition that all Trust staff may be required to serve at any location within the Trust's area, as needs of the service demand. \ ### PERSONNEL SPECIFICATION JOB TITLE AND BAND Administrative Assistant, Band 3 DEPARTMENT / DIRECTORATE Enhanced Services, Specialist Primary Care Services HOURS Part Time 18.75 hours, Temporary ### Notes to applicants You must clearly demonstrate on your application form under each question, how you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria. Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form. Please note the Trust reserves the right to use any desirable criteria outlined in Section 3 at shortlisting. You must clearly demonstrate on your application form how you meet the desirable criteria. Proof of qualifications and/or professional registration will be required if an offer of employment is made – if you are unable to provide this, the offer may be withdrawn. ### ESSENTIAL CRITERIA SECTION 1: The following are ESSENTIAL criteria which will initially be measured at shortlisting stage although may also be further explored during the interview/selection stage. You should therefore make it clear on your application form whether or not you meet these criteria. Failure to do so may result in you not being shortlisted. The stage in the process when the criteria will be measured is stated below. Factor Criteria Method of Assessment Qualifications / Experience 4 GCSEs at Grades A-C including English Language or equivalent / higher qualification AND 1 years’ experience in a clerical/ administrative role OR 2 years’ experience in a clerical/administrative role And Experience in the use of Microsoft Office applications including Excel Spreadsheets, Word and Outlook. Shortlisting by Application Form Other Hold a full current driving license valid for use in the UK and have access to a car on appointment SECTION 2: The following are ESSENTIAL criteria which will be measured during the interview/ selection stage: Skills / Abilities Ability to work as part of a Team. Ability to use own initiative. Good organisational skills with an ability to prioritise own workload. Effective Communication skills to meet the needs of the post in full. Interview / Test As part of the Recruitment & Selection process, it may be necessary for the Trust to carry out an Enhanced Disclosure Check through Access NI before any appointment to this post can be confirmed. Successful applicants may be required to attend for a Health Assessment ### THE TRUST IS AN EQUAL OPPORTUNITIES EMPLOYER All staff are expected to display the HSC Values at all times ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.