# Administration Manager and Personal Assistant to Deputy Chief Nurse > NHS job listing from Job Clerk for Oxford Health NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/administration-manager-and-personal-assistant-to-deputy-chief-nurse/ee5c0d3f-c1a7-4de4-bf87-ff3f36a0614a - **Markdown:** https://www.jobclerk.com/job/administration-manager-and-personal-assistant-to-deputy-chief-nurse/ee5c0d3f-c1a7-4de4-bf87-ff3f36a0614a.md ## Summary - **Status:** Live - **Employer:** Oxford Health NHS Foundation Trust - **Town:** Oxford - **Region:** South East - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 5 - **Salary:** £32,073 - £39,043 per annum - **Contract type:** Permanent - **Employment type:** Full time - 37.5 hours per week - **Closing date:** 2026-07-08T23:59:00.000Z - **Posted:** 2026-06-24T12:43:11.584Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Oxfordshire/Oxford/Oxford_Health_NHS_Foundation_Trust/Administrative_Services/Administrative_Services-v8071896 - **Application URL:** https://apps.trac.jobs/job-advert/8071896?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.oxfordhealth.nhs.uk ## Job Content ### Job overview We are looking for a  skilled and highly organised Administration Manager & Personal Assistant is required to deliver comprehensive, high-level secretarial and administrative support to the Deputy Chief Nurse and Senior Leadership Team. This is a key role requiring a proactive, forward-thinking individual who can operate with autonomy, discretion, and professionalism in a fast-paced and dynamic environment. You will play a vital role in supporting senior leadership, ensuring effective coordination of activities and helping to drive organisational efficiency. Key Responsibilities - Deliver a comprehensive and confidential secretarial and administrative support service to the Deputy Chief Nurse and Senior Leadership Team - Manage complex diaries, meetings, agendas, and correspondence - Act as a central point of contact, managing enquiries and communications with professionalism and discretion - Support the coordination and delivery of leadership priorities, projects, and initiatives - Line manage and support administrative staff (where applicable), ensuring high standards of service delivery - Proactively review and improve administrative processes to enhance efficiency and performance - Anticipate the needs of senior leaders and respond effectively to changing priorities ### Main duties of the job Provide high-level, dedicated PA support to the Deputy Chief Nurse, acting as a trusted first point of contact for all communications. You will expertly manage a complex and ever-changing diary, coordinate meetings, and deliver seamless administrative support, including the organisation of key events such as conferences. Work collaboratively with senior leads across the portfolio to coordinate and support a wide range of activities. This will include arranging meetings, preparing high-quality agendas and papers, capturing accurate minutes, and proactively monitoring actions to ensure timely progress and delivery. You will play a key role in supporting service development by assisting in the preparation of projects, reports, audits, and performance data. Using departmental information, you will produce clear and insightful reports for the Deputy Chief Nurse and Senior Leadership Team, helping to inform decision-making and drive improvement. You will also develop and maintain effective systems, databases, and information resources, enabling the team to operate efficiently and deliver high-quality outcomes. ### Detailed job description and main responsibilities We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.  The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview. We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values. ## Job Details We are looking for a skilled and highly organised Administration Manager & Personal Assistant is required to deliver comprehensive, high-level secretarial and administrative support to the Deputy Chief Nurse and Senior Leadership Team. This is a key role requiring a proactive, forward-thinking individual who can operate with autonomy, discretion, and professionalism in a fast-paced and dynamic environment. You will play a vital role in supporting senior leadership, ensuring effective coordination of activities and helping to drive organisational efficiency. Key Responsibilities Deliver a comprehensive and confidential secretarial and administrative support service to the Deputy Chief Nurse and Senior Leadership Team Manage complex diaries, meetings, agendas, and correspondence Act as a central point of contact, managing enquiries and communications with professionalism and discretion Support the coordination and delivery of leadership priorities, projects, and initiatives Line manage and support administrative staff (where applicable), ensuring high standards of service delivery Proactively review and improve administrative processes to enhance efficiency and performance Anticipate the needs of senior leaders and respond effectively to changing priorities ## Job Description Provide high-level, dedicated PA support to the Deputy Chief Nurse, acting as a trusted first point of contact for all communications. You will expertly manage a complex and ever-changing diary, coordinate meetings, and deliver seamless administrative support, including the organisation of key events such as conferences. Work collaboratively with senior leads across the portfolio to coordinate and support a wide range of activities. This will include arranging meetings, preparing high-quality agendas and papers, capturing accurate minutes, and proactively monitoring actions to ensure timely progress and delivery. You will play a key role in supporting service development by assisting in the preparation of projects, reports, audits, and performance data. Using departmental information, you will produce clear and insightful reports for the Deputy Chief Nurse and Senior Leadership Team, helping to inform decision-making and drive improvement. You will also develop and maintain effective systems, databases, and information resources, enabling the team to operate efficiently and deliver high-quality outcomes. ## Responsibilities We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application. The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview. We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values. ## Person Specification ### Knowledge **Essential** - Understanding of confidentiality and data protection. **Desirable** - A good understanding of the health environment and the roles and responsibilities within it. ### Experience **Essential** - Able to produce correspondence, reports, emails, presentations, project plans and spreadsheets, including delegated responsibility for projects, assessments and the production of reports. - Experience of working in an administrative/PA role, plus experience in a senior administrative role. **Desirable** - Experience of working in an administrative role in a health or social care setting. ### Qualifications **Essential** - Professional secretarial/admin qualification, such as BTEC/NVQ 4/RSA Word Processing. ## Documents - [guidance notes for candidates applying for a job at ohft (pdf, 424.6kb)](https://www.healthjobsuk.com/documents?ddoc=2228) - [administration manager and personal assistant to deputy chief nurse (pdf, 672.3kb)](https://www.healthjobsuk.com/documents?vdoc=10363241) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.