# Administration Assistant

> NHS job listing from Job Clerk for Sandwell and West Birmingham Hospitals NHS Trust.

## Canonical URLs

- **HTML:** https://www.jobclerk.com/job/administration-assistant/4dc060fd-8aac-469d-b698-75b3f1c7ac07
- **Markdown:** https://www.jobclerk.com/job/administration-assistant/4dc060fd-8aac-469d-b698-75b3f1c7ac07.md

## Summary

- **Status:** Live
- **Employer:** Sandwell and West Birmingham Hospitals NHS Trust
- **Location:** City Health Campus
- **Workplace type:** onsite
- **Profession:** Administrative assistant
- **Grade:** Band 3
- **Salary:** £24,937 - £26,598 per annum
- **Contract type:** Permanent
- **Employment type:** Full time, Part time, Flexible working, 37.5 hours per week (Monday to Friday 08:00-16:00)
- **Closing date:** 2026-09-30T22:59:00.000Z
- **Posted:** 2026-09-16T09:00:48.131Z
- **Source information URL:** https://www.healthjobsuk.com/job/UK/Birmingham_Black_Country/West_Bromwich/Sandwell_West_Birmingham_NHS_Trust/Emergency_Department/Emergency_Department-v8299079
- **Application URL:** https://apps.trac.jobs/job-advert/8299079?ShowJobAdvert=&feedid=9002
- **Employer website:** https://www.swbh.nhs.uk

## Job Content

### Job overview

Are you looking for a new challenge? Would you like to work in a rewarding, challenging and supportive team to help support the admin functions of our busy and dynamic Accident and Emergency Department?

Are you proactive, organised and looking to work within an established team and positive working environment while gaining valuable new skills? If your answers are yes please read on.

This is an exciting new opportunity for a Support Medical Secretary, 37.5 hours to be worked over 5 days Mon-Fri, working at Sandwell Health Campus. Under the guidance of our admin team leaders, you will be responsible for providing comprehensive admin support to our medical secretarial team, which will be focused on the ED consultants and medical team in ensuring the delivery of effective care and administration services, including day-to-day administration tasks such as dealing with correspondence, reports, letters, and memos and using various hospital systems.

We would welcome applications from candidates who do not hold Level 3 Business Administrator qualification, as this is something that could be offered during employment.

### Main duties of the job

- Providing admin support to Medical Secretaries
- Using numerous hospital IT systems
- Dealing with patient queries via emails and phone calls
- Sending reports and clinical data to GPs
- To undertake general admin duties, typing/photocopying/filing.
- To provide any regular reports as required by the medical secretaries/team leader
- Working unsupervised/with minimal support

### Detailed job description and main responsibilities

Please see attached job description and person specification for full details of what this role entails

### Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

## Person Specification

### Experince

**Essential**

- Previous secretarial experience, including diary management.

**Desirable**

- Previous database experience
- Experience within NHS or similar setting

### Qualifications

**Essential**

- GCSE English Garde A-C or equivalent-to include English Language and Maths
- RSA Stage II or equivalent, NVQ III or equivalent in relevant area (i.e. business administration)

**Desirable**

- RSA Stage II
- ECDL

## Documents

- [swb- sustainability (pdf, 49.1kb)](https://www.healthjobsuk.com/documents?edoc=2657)
- [candidate briefing pack (pdf, 1.3mb)](https://www.healthjobsuk.com/documents?edoc=2982)
- [swb reward & recognition guide (pdf, 704.4kb)](https://www.healthjobsuk.com/documents?edoc=2604)
- [band 3 ed admin assistance job description (pdf, 157.8kb)](https://www.healthjobsuk.com/documents?vdoc=10618194)
- [flexible working document – healthier futures (pdf, 1.1mb)](https://www.healthjobsuk.com/documents?edoc=2437)
- [band 3 ed admin assistance personal specification (pdf, 112.7kb)](https://www.healthjobsuk.com/documents?vdoc=10618195)

## Agent Notes

- This Markdown page is generated from the same Job Clerk job record as the HTML job detail page.
- Use the canonical HTML URL for user-facing references.
- Use the application URL when the user wants to apply on the source NHS site.