# Admin Support

> NHS job listing from Job Clerk for Midlands Partnership University NHS Foundation Trust.

## Canonical URLs

- **HTML:** https://www.jobclerk.com/job/admin-support/9465cef9-0218-4eaf-8c4d-6d2e08c90e39
- **Markdown:** https://www.jobclerk.com/job/admin-support/9465cef9-0218-4eaf-8c4d-6d2e08c90e39.md

## Summary

- **Status:** Live
- **Employer:** Midlands Partnership University NHS Foundation Trust
- **Location:** St George's Hospital
- **Workplace type:** onsite
- **Profession:** Administrator
- **Grade:** Band 3
- **Salary:** £25,760 - £27,476 per annum
- **Contract type:** Permanent
- **Employment type:** Full time - 37.5 hours per week (Monday-Friday 8:30am-4:30pm)
- **Closing date:** 2026-10-20T22:59:00.000Z
- **Posted:** 2026-10-06T12:50:51.057Z
- **Source information URL:** https://www.healthjobsuk.com/job/UK/Staffordshire/Stafford/Midlands_Partnership_University_NHS_Foundation_Trust/Administration/Administration-v8346348
- **Application URL:** https://apps.trac.jobs/job-advert/8346348?ShowJobAdvert=&feedid=9002
- **Employer website:** https://www.mpft.nhs.uk

## Job Content

### Job overview

This role is not eligible for visa sponsorship. If it is identified that you require sponsorship to undertake this role your application may be withdrawn

The post holder’s main duties will be to provide administrative support to the Directorate of Estates and Facilities management team covering a wide range of services.

The post holder will be expected to work as part of the wider Support Services Team including Helpdesk, Admin and Reception, providing an integrated and flexible service. As such they will be required to undertake duties within other areas of the Administration Department when the needs of the service demand it.

### Main duties of the job

- Provide an effective and efficient Helpdesk service with duties to include logging of incoming maintenance / minor new works requests on the asset management system, issue job numbers to callers and undertaking follow up action as required.
- Data inputting and monitoring of work streams (see workstream responsibilities spreadsheet for allocated duties), following local processes and procedures.
- Monitor own and generic mailboxes associated to your workstream and take appropriate action.
- Place order requisitions as per instructions received from Supervisor/Manager.
- Input invoice costs and information into the asset management system against the relevant work order.
- Responsible for carrying out necessary internal procedural checks to ensure accurate receipting and processing of invoices, presenting for authorisation and processing. Any differentials to be clarified with supplier/client/manager.
- Receipting of orders following delivery, scanning delivery note/service report and upload into the asset management and finance system.
- Monitor personal invoice workbench daily, ensuring the process is completed in a timely manner.
- Direct and guide other members of the Administration Team as assistance is required.
- Provide confidential and efficient word processing service.

### Detailed job description and main responsibilities

To learn more about this varied and interesting role please see the full job description and person specification.

## Person Specification

### EXPERIENCE

**Essential**

- Experience of liaising with customers and clients by telephone

**Desirable**

- Experience of using in-house information systems
- Experience of working in the NHS

### QUALIFICATIONS & TRAINING

**Essential**

- Possess relevant qualification i.e. NVQ Level 3, City and Guilds Certificate or RSAIII in discipline or be able to demonstrate proven practical knowledge through experience
- Possess a recognised typing qualification i.e. RSA III or equivalent
- Experience of working in a similar role or discipline

### SKILLS, KNOWLEDGE & ABILITIES

**Essential**

- Ability to work on a diverse range of duties and tasks in a busy and challenging office environment
- Computer literate and proficient in the use of computer packages
- Knowledge of office procedures
- Maintain accurate, accessible records both hard copies and computer based

**Desirable**

- Ability to present concise and relevant information
- Ability to take fast and accurate notes and dictation
- Touch typing skills

## Documents

- [benefits booklet (pdf, 1.1mb)](https://www.healthjobsuk.com/documents?edoc=2957)
- [admin support (helpdesk) jd (pdf, 574.2kb)](https://www.healthjobsuk.com/documents?vdoc=10671227)

## Agent Notes

- This Markdown page is generated from the same Job Clerk job record as the HTML job detail page.
- Use the canonical HTML URL for user-facing references.
- Use the application URL when the user wants to apply on the source NHS site.