# Admin Support > NHS job listing from Job Clerk for Coventry and Warwickshire Partnership NHS Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/admin-support/2f7a3d13-f8c0-4f43-b384-b11cbdb97f5b - **Markdown:** https://www.jobclerk.com/job/admin-support/2f7a3d13-f8c0-4f43-b384-b11cbdb97f5b.md ## Summary - **Status:** Live - **Employer:** Coventry and Warwickshire Partnership NHS Trust - **Location:** Caludon Centre - **Workplace type:** onsite - **Profession:** Support role (discipline unspecified) - **Salary:** £25760.00 to £27476.00 - **Contract type:** Permanent - **Employment type:** Full time - 37.5 hours per week (Monday to Friday (8.45am-5.00pm)) - **Closing date:** 2026-10-18T22:59:00.000Z - **Posted:** 2026-10-05T11:23:11.328Z - **Source information URL:** https://www.healthjobsuk.com/job/-v8341074 - **Application URL:** https://apps.trac.jobs/job-advert/8341074?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.covwarkpt.nhs.uk ## Job Content ### Job overview - Are you a compassionate team player with a passion for supporting clinical teams and delivering exceptional service? We are looking for a highly organised Admin Support/Team Secretary to join our Children & Young People's Mental Health Team (previously known as CAMHS) to provide vital administrative support to our clinical teams. We are looking to recruit to two posts, both based in Coventry with occasional cross-cover to support staff in other locations (inc. Stratford, Rugby and Leamington). The ability to travel independently between the sites is a requirement of the role & travel between sites during the working day will be reimbursed via e-expenses. We are a team committed to excellence, respect, and integrity. As a key member of a wider administrative team working collaboratively, you will help ensure smooth day-to-day working, offering support to both clinical and administrative colleagues, and upholding confidentiality in the consistent delivery of high-quality patient care. ### Main duties of the job Work effectively as a team member Supervise the day-to-day workload of the Band 2 Admin Support/Reception Staff Provide an administrative service across all services in the building, including: word-processing, drafting and producing, for example, meeting notes, reports, letters and business documents from either audio or copy sources Undertake general office duties as required, including filing, photocopying, collating and distributing information, receipt and distribution of incoming and outgoing mail Operate and maintain a robust, accurate and secure filing system that is easily accessible by all staff Maintain spreadsheets and databases, including the production of regular information reports Be responsible for organising team meetings/events as required, including room bookings, taking accurate notes, transcription and circulation as appropriate. Procurement - order stationery, clinical supplies and equipment stock Use own initiative to meet tight deadlines Provide flexible administrative and clerical cover as required, including reception. This might also occasionally involve working at another base during cross cover arrangements. ### Detailed job description and main responsibilities The successful candidate must be able to build effective working relationships, with a professional, confident and mature attitude. We are seeking a team player, who is resilient, approachable and accessible, with a 'can do' flexible approach to work and positive approach to change to support service developments. The successful candidate will be required to have good standard of English in order to format letters/documents, be experienced in minute/note taking with accurate data inputting skills. You will be expected to manage and prioritise your own workload. Applicants will need to be computer literate with an excellent working knowledge of Microsoft packages. This is an excellent career development opportunity for a self-motivated and enthusiastic individual who wishes to pursue an administrative career in the NHS. - Work effectively as a team member - Supervise the day to day workload of the Band 2 Admin Support/Reception staff - Provide an administrative service across all services in the building including: word-processing, drafting and producing for example meeting notes, reports, letters and business documents from either audio or copy sources - Undertake general office duties as required including filing, photocopying, collating and distributing information, receipt and distribution of incoming and outgoing mail - Operate and maintain a robust, accurate and secure filing system that is easily accessible by all staff - Maintain spread sheets and databases including the production of regular information reports - Be responsible for organising team meetings/events as required, including room bookings, taking accurate notes, transcription and circulation as appropriate. - Procurement - order stationery, clinical supplies and equipment stock - Use own initiative to meet tight deadlines - Provide flexible administrative and clerical cover as required, including reception. This might also occasionally involve working at another base during cross-cover arrangements. ## Person Specification ### Other **Essential** - Ability to travel to multiple sites - Ability to work from home where applicable ### Experience **Essential** - Experience of working with a range of Microsoft Office packages (eg. Word, Excel, Outlook, PowerPoint and Access) - Experience of using Trust IT systems - Experience of working in a busy office / customer care environment - Experience of working in Healthcare ### Qualifications **Essential** - Good General Education (eg. GCSE English and Maths A-C) - QCF Business Administration Level 2 (or equivolent) - QCF Customer Service Level 2 (or equivolent) ### Knowledge & Skills **Essential** - Excellent communication / customer care skills both written and verbal demonstrating sympathy and compassion - Advanced keyboard / IT skills Including audio typing - Ability to manage and prioritise own and other’s workload and use own initiative - Understanding of working in a supervisory role - Good organisation skills and ability to multitask - Good time management skills - Good knowledge and understanding of reception / office procedures - Ability to take and transcribe notes of meetings in a timely manner - Ability to maintain relevant recording and information systems - Ability to problem solve ### Personal Attributes **Essential** - Work effectively and flexibly as part of a team to meet the needs of the services - Leadership qualities - Confident in dealing with people at all levels ## Documents - [flexible working policy (pdf, 347.5kb)](https://www.healthjobsuk.com/documents?edoc=1155) - [application guidance notes (pdf, 157.0kb)](https://www.healthjobsuk.com/documents?edoc=1157) - [terms and conditions nhs jobs (pdf, 19.9kb)](https://www.healthjobsuk.com/documents?edoc=1158) - [equality and diversity leaflets (pdf, 838.8kb)](https://www.healthjobsuk.com/documents?edoc=1159) - [job description & person specification (pdf, 296.4kb)](https://www.healthjobsuk.com/documents?vdoc=10665182) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.